Revisions Adopted by President’s Cabinet 9/25/18
Revisions Adopted by President’s Cabinet 2/28/17
Revisions Approved by President’s Cabinet 3/22/16
Revisions Approved by President’s Cabinet 10/28/14
Revisions Approved by President’s Cabinet as of 11/26/13
Original Policy Approved by President’s Cabinet 3/27/13
Overview
East Georgia State College recognizes that an ethical, efficient, and effective work environment is essential to our continuing to successfully accomplish our mission. 因此，我们始终高度重视确保每一个成员 我们的大学社区有机会和手段来传达任何可能的事情 compromise that environment. Employees are encouraged to report such matters through his/her supervisory chain which frequently produces the most thorough and timely resolution of a matter. However, other EGSC reporting avenues, such as Police Department, Internal 审计、商业事务、人力资源和法律事务，已经并将继续 to be readily available. In keeping with our efforts to expand alternatives for reporting 重要事项，通过EGSC道德与合规报告进行报告 Hotline (“Hotline”) service provided by NAVEX Global, an independent company, is available 24 hours a day, 7 days a week. The Hotline does not replace the existing reporting mechanisms noted above, but serves as an additional reporting mechanism. The Hotline allows faculty, staff, students and visitors the option to confidentially report concerns and wrongdoing by telephone or on-line, and to remain anonymous if so desired. All employees receive training on the USG Ethics Policy and the Ethics Hotline upon hire and annually thereafter. A link to the EGSC Ethics and Compliance Reporting Hotline exists on the EGSC landing page.
NOTE: This policy sets forth a reporting mechanism for Hotline complaints; however, depending 根据投诉的性质，十大彩票平台的其他政策可以 描述调查和解决特定问题的确切过程 Hotline complaint. For example, Hotline complaints alleging sexual harassment, academic misconduct, poor work performance and conflicts with other employees will be investigated according to the applicable procedures set forth in the corresponding college policy.
I. Conduct to Report:
根据USG的政策，EGSC员工有积极的责任及时报告 wrongdoing. Wrongdoing is defined under this policy as violation of EGSC policies, USG政策，州或联邦法律，违反道德和职业行为， and fraud, waste or abuse. Examples of wrongdoing include, but are not limited to, USG or EGSC Code of Conduct violations, discrimination, harassment, research misconduct, academic misconduct and policy violations. Fraud, waste and abuse as well as harassment of any kind are of special concern to EGSC as these can impact our stewardship responsibilities and the well-being of individuals in the campus community.
II. Where to Report:
除非另有说明或情况不合适，否则员工应该这样做 report significant concerns or wrongdoing through their supervisory chain. Other EGSC 然而，报告途径是可用的，包括内部审计、法律事务、 Police Department, Human Resources and Business Affairs. Wrongdoing and significant 市民亦可致电24小时的热线，以保密方式举报有关问题 hours a day, 7 days a week at: http://ega.alertline.com/gcs/welcome
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- Confidentiality Statement: 所有参与热线投诉或得知投诉的员工都应该 do everything reasonably possible to keep the complaint confidential in order to preserve 正在进行的调查的公正性，确保对所有相关人员的公平和公正 to protect the privacy of employees who have brought complaints or are accused of misconduct. Due diligence and reasonable care must be exercised when handling confidential information. It is recommended that employees involved in a Hotline complaint not discuss the matter with anyone outside their reporting chain, and when doing so, should not attempt to influence another employee’s responses during an investigation, should take measures to secure the investigative file so that its contents cannot be accessed 不应向他人报告或发布有关该事件的任何信息 internal or external parties without approval from the Office of Legal Affairs. This request for confidentiality is not meant or intended to curtail employee rights under the law to discuss work related matters. Preserving confidentiality helps minimize retaliation against participants and minimizes disruption in the workplace.
- Protection against Retaliation: 十大彩票平台及其雇员不得干涉公民的权利 employee to report concerns or wrongdoing and may not retaliate or take adverse employment 对善意举报问题或不法行为的员工采取的行动 or has cooperated in an investigation. Retaliation violates federal and state laws, Board of Regents’ policies, and East Georgia State College policies. Alleged violations of this provision should be reported to the EGSC Director of Human Resources. Violations 违反这一规定可能导致纪律处分，直至并包括解雇.
- False Reports/ False Information: This policy does not protect an employee who files a false report or who provides 对信息的真实性或准确性没有合理信念的信息. Any employee who knowingly files a false report or intentionally provides false information during an investigation may be subject to disciplinary action which may include termination of employment.
III. Complaint Management
The Chief of Staff and Legal Counsel is responsible for managing the Hotline. Complaints that escalate to an emergency level are immediately transmitted by Hotline operators to the Chief of Police. Non-emergency complaints are emailed by Hotline operators to the Triage Team. The Triage Team is comprised of the Chief of Staff and Legal Counsel, 商务事务副总裁，人力资源和内部总监 Auditor. All team members have participated in NAVEX Global on-line training. Complaints 透过热线收到的投诉，会以与 face to face complaints according to college policy: Human Resource issues (performance, interpersonal relations, etc) are assigned to unit heads while malfeasance complaints (fraud, waste and abuse) are handled by the Hotline Triage Team. Complaints made to the Internal Auditor will be manually entered into the Hotline by the Internal Auditor and managed as outlined in this policy.
IV. Complaint Review and Assignment
Complaints made through the Hotline are entered into the NAVEX Global on-line program 通过NAVEX Global，然后将投诉通过电子邮件发送给EGSC热线分类小组. Within 48 hours of receipt of a complaint from NAVEX Global, the Chief of Staff and 法律顾问将回复记者确认收到投诉. If additional information is needed to clarify the complaint, the Chief of Staff and Legal Counsel will respond to the reporter requesting the needed information within a prescribed deadline. If the information is not received within the deadline, the complaint will be closed and the reporter notified. The Triage Team will meet regularly and evaluate each complaint. The Triage Team may invite EGSC unit heads not involved in the investigation to serve on the team to evaluate a particular complaint within that unit head’s expertise. The purpose of the evaluation meeting is to review the 投诉的实质内容与当事人确定是否存在冲突 分诊小组的任何成员都有兴趣对投诉进行评估 assign the complaint for investigation and to discuss follow up. Complaints are assigned 根据投诉对小组成员或部门主管进行适当的分类 subject areas as provided in the EGSC Ethics Hotline Report Line User Roles document (PDF). 当分配给一个单位主管时，案例经理会产生利益冲突 单位主管案件经理不在时，投诉也可以分配到分诊 Team Member. Any Triage Team member with a conflict of interest will be excluded from further access to the complaint.
When a complaint is received for which an existing college policy and complaint mechanism 存在，投诉将被分配，调查和解决 policy. For example: the Triage Team will assign Customer Service and Human Resource complaints (performance, interpersonal relations, etc.) to the respective unit head for clarification of the substance of the complaint and for investigation and resolution in accordance with the applicable college policy. Sexual harassment complaints will 分配给第九条协调员进行调查和解决 to the college’s Title IX policy. The Chief of Staff and Legal Counsel will document the assignment in the Hotline and the case will be closed in the Hotline.
如果投诉指控渎职，而记者提供的补充信息是 necessary for proper evaluation of the allegations, the Chief of Staff and Legal Counsel 是否会要求记者提供资料并提供答复的截止日期. The complaint will not be evaluated for assignment until this information is received; if the information is not received within the prescribed deadline, the complaint will be closed and the reporter will be notified. Malfeasance complaints will be assigned to a member of the Triage Team. The Chief of Staff and Legal Counsel will not be assigned cases. The Chief of Staff and Legal Counsel will notify the reporter of the complaint assignment. The Triage Team member assigned to investigate the complaint will abide 在热线程序规定的截止日期前，直接或间接与记者联系 through the Hotline, and document all investigation notes and summaries in the Hotline.
投诉涉及潜在的财务欺诈，浪费，滥用员工将 reported by the Chief of Staff and Legal Counsel to the EGSC Office of Internal Audit, USG Director of Ethics and Compliance and USG Vice Chancellor for Organizational Effectiveness. 有关雇员可能有刑事渎职行为的投诉，将由 美国政府道德与合规主管的幕僚长和法律顾问 Vice Chancellor for Organizational Effectiveness. Hotline complaints involving members of the Triage Team or EGSC executive management shall be referred to USG Vice Chancellor for Organizational Effectiveness.
V. Investigation Procedures:
The triage team member assigned to the complaint is the case manager. If doing so 在不影响调查的情况下，案件管理员会通知个人吗 在投诉书中指明有人透过热线投诉他 or her and that such complaint is under investigation. The accused will be notified of EGSC’s no retaliation policy and confidentiality policy. The case manager will notify the unit head of the existence of the complaint and the pending investigation. 调查的范围应至少包括与 individual reporter, if the reporter self-identified, and the accused. Other individuals 只有在证人在场的情况下，或在有必要的情况下，才能对投诉书中提到的人进行面谈 substantiate or refute the allegations, with careful evaluation after each interview, 根据EGSC内部调查合作的调查程序 Policy. All individuals interviewed will be reminded of the EGSC No Retaliation Policy and the Confidentiality Policy. In addition, the case manager should review policy and procedures relevant to the complaint. The investigator will document all relevant 将案件资料归档，并准备调查总结报告 the Triage Committee. The Chief of Staff and Legal Counsel will monitor the investigation and provide reminders to the case manager, if needed, to ensure swift resolution. EGSC’s goal is to have all matters resolved within 60 days, provide prompt and thorough communication to the reporter and the accused, and document the process in the Hotline.
VI. Investigation Outcomes and Actions:
If an investigative report reveals that an employee has violated a policy or policies 学院或校董会通知员工或单位需要培训 在一个特定的话题，咨询，谴责，停职，解雇，或任何其他 corrective action is recommended, the matter will be referred to the employee’s supervisor and the Director of Human Resources for resolution. In such instances, the employee 他或她的主管将与人力资源部门会面，审查此事 plan the corrective action(s) for the employee and/or unit. The Director of Human Resources will communicate the planned corrective action and inform the case manager when the corrective action has been completed. The final investigative report will reflect the completion date of the corrective action. If the investigation reveals 需要制定政策或程序，或需要修改现有的政策或程序 matter will be referred to the Chief of Staff and Legal Counsel for follow up. The Chief of Staff and Legal Counsel will document whether any corrective action is taken and the date of completion in the Hotline.
If an investigative report reveals that an employee violated city or county ordinance 或州或联邦法律，办公厅主任和法律顾问将向其报告 the EGSC and USG Office of Internal Audit and to law enforcement.
If an investigation reveals that a student has violated the Student Code of Conduct, 案件经理的报告将反映这一点，该事项将由 investigator to the Student Conduct Officer.
The reporter will be notified of the status of the investigation, the resolution and 办公室主任、法律顾问或检伤分类的投诉结果 Team Investigator.
The accused employee will be provided a copy of the final report by the Chief of Staff and Legal Counsel.
办公室主任和法律顾问负责结案后 investigation is complete, all corrective actions are completed and documented in the Hotline and all parties are notified of the resolution.
VII. Tracking Complaints:
EGSC将分析所有投诉，以跟踪和监测趋势或问题领域 may need focused management attention. Tracking of complaints will occur among offices and in particular subject areas. EGSC will provide additional controls, expanded policies or procedures or additional management review if needed. All EGSC personnel will be notified that retaliation by an employee that is the subject of a complaint is strictly prohibited and may subject the employee to termination.
USG Ethics and Compliance Program staff will be consulted as needed, about appropriate responses to a Hotline complaint. Any complaint and investigation about a USG President, 副校长将负责乔治亚州大学系统办公室的监督 Internal Audit.
VIII. Other Reporting Options:
Individuals may also use the Ethics and Reporting Hotline for the University System 办公室，报告广泛或覆盖大学的可疑不法行为 System of Georgia as a whole. http://bor.alertline.com/gcs/welcome
美国地质调查局的其他报告联系人有:美国地质调查局法律事务、美国地质调查局副局长 组织效率，美国地质调查局道德与合规主任，美国地质调查局局长 Audit Officer.
